Job Description
We are looking for a highly organized, dependable, and efficient Admin Executive / Office Administrator to manage day-to-day office operations, facility maintenance, vendor coordination, and general administrative workflows. The ideal candidate will ensure a smooth, professional workplace environment, support team logistics, and assist executive management with administrative tasks.
KEY RESPONSIBILITIES • • • • • •
Office Operations & Maintenance: Oversee daily office operations, ensure cleanliness, manage office inventory, and supervise house-keeping and support staff. Vendor & Facility Management: Coordinate with facility vendors (IT support, stationery, utility providers, maintenance technicians) to ensure timely services and contract renewals. Travel & Logistics Management: Handle travel arrangements, hotel bookings, flight tickets, and local transportation schedules for management and site teams. Petty Cash & Expense Tracking: Maintain daily petty cash registers, process utility bills, verify office expense vouchers, and share monthly expenditure summaries with accounts. Documentation & Filing: Organize physical and digital records, manage inward/outward courier operations, and maintain asset registers for office equipment. Front Office & Reception Support: Welcome visiting clients, guests, and vendors professionally, manage incoming telephone calls, and route communications effectively.
REQUIREMENTS & TECHNICAL SKILLS
Qualifications & Background: • • • •
*Bachelor’s degree in any discipline or Diploma in Office Administration.
*2+ years of hands-on experience in office administration or facility management.
*Punctual, trustworthy, and detail-oriented with strong organizational skills.
* Good verbal and written communication skills in English and Hindi.
Skills & Tools Proficiency: MS Office / Excel Facility Management Google Workspace Petty Cash Mgmt Vendor Negotiation Travel Desk Communication