Assistant Purchase Manager

Job Name: Assistant Manager- Purchase

Industry: Hotel / Hospitality Industry

Department: Purchase, F&B Procurement

Experience: 3–8 Years

Skills: Purchasing, F&B Procurement, Vendor Management, Contract Negotiation, Inventory Management, and Cost Control.

Job Location: Udaipur (Rajasthan)

Qualification: Graduate / MBA in Supply Chain Management / Materials Management / Hotel Management

Salary: Best in Industry

Job Summary

We are looking for an experienced and result-oriented Assistant Purchase Manager for a reputed Hotel / Hospitality Group. The candidate will be responsible for managing end-to-end procurement activities, vendor development, cost optimisation, inventory control, and ensuring timely availability of quality materials required for smooth hotel operations. should have strong experience in Hotel Purchasing, F&B Procurement, Vendor Management, Contract Negotiation, Inventory Management, and Cost Control.

Key Responsibilities:

1. Purchase & Procurement Management

• Manage daily purchasing activities for hotel operations, including Food & Beverage, Housekeeping, Engineering, Maintenance, and General Supplies.
• Procure food items, beverages, kitchen equipment, housekeeping materials, linen, guest amenities, furniture, fixtures, and operational supplies.
• Ensure timely procurement of quality materials at competitive prices.
• Prepare purchase orders (PO), purchase requisitions (PR), and maintain procurement records.

2. Vendor Development & Management

• Identify, evaluate, and develop reliable suppliers and vendors.
• Negotiate prices, payment terms, contracts, and delivery schedules.
• Maintain strong relationships with existing vendors.
• Conduct regular vendor performance evaluations to ensure quality and timely delivery.

3. Cost Control & Budget Management

• Implement cost-saving strategies without compromising quality standards.
• Monitor purchasing budgets and control procurement expenses.
• Conduct market surveys and price comparisons.
• Coordinate with the Finance and F&B Cost Control departments to maintain purchasing efficiency.

4. Inventory & Store Management

• Coordinate with the Store and Inventory teams to maintain optimum stock levels.
• Monitor stock consumption, reorder levels, and material availability.
• Minimise wastage, overstocking, and stock shortages.
• Ensure proper documentation of goods received and issued.

5. Department Coordination & Compliance

• Coordinate with Executive Chef, F&B Manager, Housekeeping Manager, Engineering, Finance, and Hotel Operations teams.
• Ensure procurement complies with hotel policies, quality standards, and applicable food safety regulations.
• Maintain proper records of quotations, purchase orders, invoices, and vendor agreements.
• Support internal audits and procurement reporting.

Required Skills & Competencies:

• Hotel Purchase & Procurement Management
• Food & Beverage (F&B) Purchasing
• Vendor Development & Negotiation
• Inventory & Store Management
• Purchase Order (PO) Management
• Cost Control & Budgeting
• Supply Chain Management
• Hotel ERP / Purchase Management Software
• Market Research & Price Negotiation
• Strong Communication & Leadership Skills

Candidate Profile:

• Minimum 5–10 years of experience in Purchase / Procurement, preferably in 4-Star / 5-Star Hotels, Luxury Resorts, or Hospitality Groups.
• Strong knowledge of F&B, housekeeping, engineering, and general hotel purchasing.
• Proven experience in vendor negotiations, supplier management, and procurement cost reduction.
• Good knowledge of inventory control, purchase documentation, and ERP systems.
• Strong analytical, coordination, and problem-solving skills.

Preferred Candidate:

Candidates currently working as Assistant Purchase Manager, Procurement Manager, Materials Manager, or Senior Purchase Executive in the Hotel / Hospitality Industry will be preferred.